What is GDPR and data privacy?

On 25 May 2018, the Data Protection Regulations 2018 came into force, you will probably recognise it as GDPR and data privacy laws. So what does it mean to you, your business and your employees. Well, better governance and control of data. The data that you hold and process that can directly or indirectly identify any living person. Even if your business does not deal directly with the public, you still probably hold personally identifiable information. For example you many hold details about your employees, such as address, contact numbers, bank details. You may also have in addition to your employees data records of their next of kin. All this information needs to be treated with care, your business needs to know how it handle this type of data. This includes how it is stored, who has access to it and if it gets sent to third parties.

If you are handling any personal data, the chances are you’ll have some somewhere, then you should register your business with the ICO, for which, there is a charge (read more here).

Article 5: The seven key principle of GDPR

Sets out seven key principles which lie at the heart of the general data protection regime.  The seven principles listed below set out how personal data shall be handled:

  • Lawfulness, fairness and transparency
    • Personal data shall be: Processed lawfully, fairly and in a transparent manner in relation to individuals.
  • Purpose limitation
    • Personal data shall be: Collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes; further processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes shall not be considered to be incompatible with the initial purposes.
  • Data minimisation
    • Personal data shall be: Adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed.
  • Accuracy
    • Personal data shall be: Accurate and, where necessary, kept up to date; every reasonable step must be taken to ensure that personal data that are inaccurate, having regard to the purposes for which they are processed, are erased or rectified without delay.
  • Storage limitation
    • Personal data shall be: Kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; personal data may be stored for longer periods insofar as the personal data will be processed solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes subject to implementation of the appropriate technical and organisational measures required by the GDPR in order to safeguard the rights and freedoms of individuals.
  • Integrity and confidentiality (security)
    • Personal data shall be: Processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures.
  • Accountability
    • The controller shall be responsible for, and be able to demonstrate compliance with, paragraph 1.

How can we help?

At SupPortal UK we will educate you in the principles of GDPR and data privacy. We will work with your business processes to ensure you have better control over your data. We can audit your IT systems, help put your company through a governance model such as IASME Governance standard. We can even certify your business to the government Cyber Essentials scheme which will give you a great start to better IT security and governance.

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